The UUSIC Auction Committee considers the pool of the donations submitted, and picks out a dozen or two to save for the
live auction – the rest of the donations are offered in the
silent auction. The silent auction occurs first, and the
live auction a week later.
Bidders write their name and bid amount on the bid sheet for a particular offering. Others wishing to bid write their name on subsequent lines on the bid sheet, increasing the bid amount each time.
The auction is led by a professional auctioneer, bidders are given a bidding number and bid by raising their hand as the auctioneer calls out increasing bid amounts. The winner’s bidding number is recorded to track purchases.
For the silent auction, the bidding will close after coffee hour on
Sunday, so those who wish to leave after the first service (or otherwise won’t be around at the end of bidding) can use a member of the auction committee to place a proxy bid. Look for folks wearing a “proxy bidder” name tag, or let the auction committee know in advance.
What’s being auctioned?
An Auction Catalogue will be created listing the parties, adventures, services, lessons, food, handmade arts and crafts, and interesting “stuff” that members and friends have chosen to donate. The
Auction Catalogue is will be mailed to those participating in recent auctions and
UUSIC activities, and will also be available on the UUSIC website.
Payments (cash or check) will be accepted after both the silent auction and the
live auction. Payment for silent auction items can be delayed until after the
live auction, and successful bidders not present at these opportunities will be billed by mail. Often there are “cash and carry” items available at both the
silent and live auction events (no bidding, buy outright for a pre-set price), payment for these is due at the time of purchase.
During the silent auction events, kids’ activities will be offered as entertainment and/or kids and babies can tag along with parents. During the
live auction and dinner, actual child-care will be available -- kids can choose to eat dinner with parents or eat separately in the child-care area, and kids can watch a movie or play during the
live auction time.
Items that are available on the auction day can be taken home directly after bidding closes, or if necessary will be stored briefly so buyers can pick them up the next Sunday. For items that are not present on the auction day and are meant for delivery later, or for services and events, the buyers should contact the donors and arrange to receive the item or service or to attend the event. Also, donors that take the extra effort to contact the buyers are really appreciated. The auction committee will make reports for who bought what available to both buyers and donors, and will maintain the master database for questions that arise after the auction.
“Spending money” for events?
At the silent auction evening opener, light finger food will be available at no charge, and voluntary donations will be accepted for wine. At the
silent auction Sunday morning session, tickets for a cake walk or similar event will be sold, and “cash and carry” items will be available. At the
live auction and dinner, voluntary donations for wine and tips for the wait staff will be accepted, and “cash and carry” items related to the evening’s theme may also be available.
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Auction donation forms: